We offer you the possibility of submitting an application to us (e.g. by email, by post or using an online application form). Below, you can find details about the scope of the personal data we collect in the course of your application, the purpose for which we collect it and how we use it. We ensure that the collection, processing and use of your data take place in accordance with applicable data protection legislation and any other legal provisions, and that your data are treated as strictly confidential.
Scope and purpose of data collection
When you submit an application to us, we process your associated personal data (contact details, application documents, notes made in interviews, etc.) to the extent that this is necessary in order to reach a decision on establishing an employment relationship. The legal basis for this is Article 26 of the German Federal Data Protection Act (Bundesdatenschutzgesetz, BDSG) (initiating an employment relationship), Article 6(1)(b) GDPR (initiating a contract in general) and – provided you have given your consent – Article 6(1)(a) GDPR. Such consent may be withdrawn at any time. Your personal data will exclusively be forwarded to those persons within our company involved in processing your application.
Should your application be successful, the data you have submitted will be stored in our data processing systems for the purposes of establishing the employment relationship, on the basis of Article 26 of the revised Federal Data Protection Act and Article 6(1)(b) GDPR.
Storage period of the data
If we are unable to offer you a position, or if you decline the offer of a position or withdraw your application, we reserve the right to retain the data you have submitted to us for a period of up to 6 months after the end of the application process (rejection or withdrawal of the application), on the grounds of our legitimate interest (Article 6(1)(f) GDPR). The data will then be deleted and the physical application documents destroyed. In particular, this stored data is to serve as evidence in the event of a legal dispute. In so far as it is apparent that the data will continue to be needed after the expiry of the 6-month period (e.g. due to an imminent or pending legal dispute), they will only be deleted when the purpose of their continued storage has been fulfilled.
Data may also be stored for longer if you have given your consent to such storage (Article 6(1)(a) GDPR) or if statutory retention requirements preclude their deletion.
What are your rights?
- Right of access (Article 15 GDPR)
- Right to rectification (Article 16 GDPR)
- Right to erasure (Article 17 GDPR)
- Right to restriction of processing (Article 18 GDPR) - Right to data portability (Article 20 GDPR)
- Right to object (Article 21 GDPR)
- Right to lodge a complaint with a supervisory authority